Public Notice of Destruction of Special Education Student Records

Public Notice of Destruction of Special Education Student Records

The Massachusetts Student Record Regulations authorize public school districts to destroy special education student records within seven years of a student's graduation, transfer, or withdrawal from the school district special education program. The district is authorized to periodically review student records and to destroy misleading, outdated or irrelevant information contained within a student's temporary student record. 603 CMR 23.06

Massachusetts regulations require that the district provide you with prior written notice of its intent to destroy special education student records, and that you be given an opportunity to obtain copies of all records to be destroyed.

The Medfield Public Schools Student Services Department intends to destroy the records of all students who exited from any special education program prior to and during the 2009, 2010, 2011, 2012, and 2013 school year. Student records relating to your child/you will be destroyed within sixty (60) to ninety (90) days of the date of this notice. A copy of your child's/your student transcript will, however, be maintained by the District for at least (60) years following your child's/your graduation, transfer or withdrawal from the District.

If you would like to be provided with copies of the records to be destroyed, please submit a written request through mail or email, that is listed below, to Student Services within the next thirty (30) days. Contact the Student Services Department at 508-359-7135, if there are any additional questions concerning the destruction of special education records for your child/you.

If no student, parent or guardian responds to this public notice, the school district will assume consent to destroy the entire record specific to the student.

Email: studentservices@email.medfield.net

Student Services, Medfield Public Schools, 459 Main St., 3rd floor, Medfield, MA 02052